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Bylaws

Hoover High School

San Diego Unified School District
Herbert Hoover High School
School Site Council Bylaws

Adapted from California Department of Education Guidelines

Article I
Duties of the School Site Council

The School Site Council of Hoover High School, hereinafter referred to as the Council, shall carry out the following duties:

  • Obtain recommendations for, and review the proposed Single Plan for Student Achievement (SPSA) from all school advisory committees
  • Develop and approve the plan and related categorical expenditures in accordance with all state and federal laws and regulations
  • Recommend the SPSA and categorical expenditures to the SDUSD Board of Education
  • Provide ongoing review of the implementation of the SPSA with the principal, teachers, and other school staff members
  • Make modifications to the SPSA whenever the need arises
  • Submit the modified SPSA for governing board approval whenever a material change (as defined in the district governing board policy) is made in planned activities or related expenditures
  • Annually, and at each semester, trimester, etc., evaluate the progress made toward school goals to raise the academic achievement of all students
  • Carry out all other duties assigned to the Council by the SDUSD Board of Education and by state law

Article II

Members


Section A: Composition

The Council shall be composed of 12 members, selected by their peers, as follows:

  • 4 classroom teachers
  • 1 other school staff member
  • 3 parents or community members
  • 3 students

The school principal shall be an ex officio member of the Council. Council members chosen to represent parents may be employees of the school district so long as they are not employed at this school.


Section B: Term of Office

Staff, community, and parent council members shall be elected for two-year terms and may run for a second term. Student members shall be elected for one-year terms and students may run for a second term. Half, or the nearest approximation thereof, of each representative group shall be elected during odd years, and the remaining number of elected members during even years. At the first regular meeting of the Council, each member's current term of office shall be recorded in the minutes of the meeting.

Section C: Voting Rights

Each member of the Council is entitled to one vote and may cast that vote on any matter submitted to a vote of the Council. Absentee (proxy) and any electronic ballots shall not be permitted.

Section D: Termination of Membership

  • The Council may vote to terminate a membership for any member who is absent for 2 consecutive meetings.
  • The Council may, by a majority vote all its members present, suspend or expel a member. The suspended or expelled member is not eligible for appointment, re-nomination or re-election to the School Site Council.
  • Any elected member may terminate his or her membership by submitting a written letter of resignation to the Council Chairperson.

The Council will appoint new members to complete the term left vacant by a resignation or a termination by a majority vote of the members present.


Section E: Transfer of Membership

Membership on the Council may not be assigned or transferred.


Section F: Vacancy

Any vacancy on the Council occurring during the term of a duly elected member shall be filled by appointment by a two-thirds agreement of the Council for the period of time until the next regular election.


Article III

School Site Council Elections


Election of Council Members

Nominations and elections to fill vacancies will be conducted by each constituent group as follows:


Certificated Staff and "Other" Staff:

  • Nominations and elections of certificated staff and "other" staff members will be held in May of each year.
  • The school SDEA representative (who is not an automatic member of SSC) and a teacher member of the School Site Council will conduct the teacher election process; the person holding the other school staff member position will conduct the election process for the other school staff member position.
  • Voting will be by secret ballot and votes will be counted and witnessed by non-School Site Council members.
  • If there are fewer or equal nominees than there are positions vacant, the nominees will automatically be accepted as representatives.

Parents and Community Members:

  • Nominations of parent and community members will be held in September of each year.
  • Announcement of the nominations will be included in the May, June, and September issues of the school newsletter, website, and posted on the school Marquee.
  • Elections will be conducted in the Fall of each year by secret ballot and votes will be counted and witnessed by non-School Site Council members.
  • If there are fewer or equal nominees than there are positions vacant, the nominees will automatically be accepted as representatives.

Student Members:

  • Nominations and elections of student members will be held in May of each year.
  • Student members of the School Site Council will conduct the election process in coordination with the school ASB.
  • Votes will be counted and witnessed by non-School Site Council members under the supervision of the ASB advisor.

Article IV

Officers


Section A: Officers

The officers of the Council shall be a Chairperson, Co-Chairperson, Secretary, and other officers the Council may deem desirable:


The Chairperson shall:

  • Preside at all meetings of the Council
  • Collaborate with the principal in developing agendas and reviewing minutes prior to posting
  • Sign all letters, reports, and other communications of the Council
  • Perform all duties incident to the office of the Chairperson
  • Have other such duties as are prescribed by the Council

The Co-Chairperson shall:

  • Represent the Chairperson in assigned duties
  • Substitute for the Chairperson in his/her absence

The Secretary shall:

  • Keep minutes of all regular and special meetings of the Council
  • Transmit true and correct copies of the minutes of such meetings of the Council
  • Provide all notices in accordance with these by-laws
  • Be custodian of the records of the Council
  • Keep a register of names, addresses, and telephone numbers of each member of the Council, the Chairpersons of school advisory committees, and others with whom the Council has regular dealings, as furnished by those persons
  • Perform other such duties as assigned by the Chairpersons or the Council

Section B: Election and Terms of Office

The officers shall be elected at the first meeting of the Council and shall serve for one term or until each successor has been elected.


Section C: Removal of Officers

Any officer may be removed from their office by a two-thirds vote of all members.


Section D: Vacancy

A vacancy in any office shall be filled at the earliest opportunity by a special election of the Council, for the remaining portion of the term of office.

Article V

Committees

Section A: Sub- Committees (Including standing and special committees)

The Council may establish and abolish sub-committees of their own membership to perform duties as shall be prescribed by the Council. At least one member representing teachers and one member representing parents shall make up the sub-committee. No sub-committee may exercise the authority of the Council.


Section B: Terms of Office

The Council shall determine the terms of office for sub, standing and special committee members.


Section C: Rules

Each committee may adopt rules for its own government not inconsistent with these by-laws or rules adopted by the Council, or policies of the district governing board.


Section D: Quorum

A majority (51% or greater) of the members of the committee shall constitute a quorum, unless otherwise determined by the Council. The act of a majority of the members present shall be the act of the committee, provided a quorum is present.


Article VI

Council Meetings


Section A: Meetings

The Council shall meet regularly on a monthly basis and/or as necessary to conduct the business and responsibilities of the SSC. As the agenda dictates, special meetings of the Council may be called by the Chairperson or by a majority vote of the Council.


Section B: Place of Meetings

The Council shall hold its regular meetings at a facility provided by the school, unless such a facility that is accessible to the public, including handicapped persons, is unavailable. Alternate meeting places may be determined by the Chairperson or by majority vote of the Council.


Section C: Notice of Meetings

Written public notice shall be given of all meetings at least 72 hours in advance of the meeting. Changes in the established date, time or location shall be given special notice. All meetings shall be publicized in the following venues: e-mail, bulletin board, parent center, library, and school website. A special meeting can be called with less than 72 hours advance notice of the meeting.

All required notices shall be delivered to the Council and committee members no less than 72 hours, and no more than 7 days in advance of the meeting, personally, mail, or e-mail.


Section D: Quorum

The act of the majority of the members present shall be the act of the Council, provided a quorum is in attendance, and no decision may otherwise be attributed to the Council. A majority of the members of the Council (51% of greater) shall constitute a quorum.


Section E: Conduct of Meetings

Meetings of the Council shall be conducted in accordance with the rules of order established by California Education Code Section 35147 (c) and with Robert's Rules of Order or an adaptation thereof approved by the Council.


Article VII

Amendments


An amendment of these by-laws may be made at any regular meeting of the Council by a vote of two-thirds of the members present. Written notice of the proposed amendment must be submitted to the Council members at least 14 days prior to the meeting at which the amendment is to be considered for adoption.


_________________________

October 5, 2011

Respectfully submitted

By-laws adopted

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